AGM Minutes 030917

AGM Minutes 030917

Attendees: : BartonA BryantM CaffertyB CloadA EllistonR HossackK JozwiakU KellyP LucasK PenfoldA PenfoldW RaynerF RuaneB SteuartL StockW TebbsH WheelerJ WillsonG WillsonO WoodhamsM[20]

The Chairman opened the Meeting at 1400.

1 Apologies for Absence: BlewittS KimberJ MikurendaA NorinkeviciuteR
PickersgillA PontonuttiA

2 Announcement of any proxies: none

3 One minute’s Silence for members who have died: DriverJ, HarperR, HarveyN -observed by all.

4 Minutes of the AGM 040916 (previously circulated) – accepted, signed by the
Chairman.

5 Matters Arising not otherwise on the Agenda or reported:
5.1 Bethune visit – being organised by Mr. Woodhams.

6 Chairman’s Report – Mr. Bryant – accepted, no questions.

7 Secretary’s Report – vacant, no report.

8 Financial Report Treasurer – Mr. Wheeler
8.1 Report – accepted, no questions.
8.2 Accounts for the year to 30 June 2017 – accepted, no questions.
8.3 Adopt the Accounts – agreed
8.4 Appointment of examiner of the Accounts – PSmith (unanimous)

9 Reports from other office-holders
9.1 Premises Officer – Mr Cload – accepted, no questions.
9.2 Junior Organizer – Mr Woodhams – 13/14 per week, 3 with Sussex Juniors – accepted, no questions.
9.3 Tournament Controller – Ms Norinkeviciute – accepted, no questions.
9.4 Librarian – Mr Cafferty – accepted, no questions.
9.5 Membership Secretary – vacant
9.6 Equipment Officer – vacant
9.8 Publicity/Press Officer – vacant
9.9 Website manager – Mr Woodhams – accepted, no questions.
9.10 Stevenson – Mr Bryant – accepted, no questions.
9.11 Harvey – Mr Cload – accepted, no questions.
9.12 EnPassant – Mr Bryant – accepted, no questions.
9.13 Tom Fuller – Mr Bryant – accepted, no questions.
9.14 Friendly matches – Mr Bryant – accepted, no questions.
9.15 Mid Sussex League 1st team – Mr Kelly – 3rd, JS very good, HT thanks, too many draws.
Q(GW) GM Bogdan availability, PK possibly 2 matches.
9.16 Mid Sussex League 2nd team – Mr Bryant – missed promotion, accepted, no questions.
9.17 Mid Sussex League 3rd team – Mr Harvey – accepted, no questions.
9.18 Mid Sussex league 4th team – Mr Woodhams – ‘best 4th team in county’, accepted, no questions.
9.19 Representative on Committee of the Hastings International Chess Congress -Mr Elliston – money problems
as usual, accepted, no questions.
9.20 Delegates to Mid-Sussex Chess League – Messrs. Bryant, Kelly, Woodhams, Harvey – AGM not attended
(BC expressed concern – MB to try to attend next year), accepted, no questions.
9.21 Delegate to Sussex Chess Association – Mr Elliston – accepted, no questions.

10 Vote of Thanks to Retiring Officers – given by the Chairman.

11 Election of Directors of the Company (i.e. Committee) [Directors also serve as Trustees of the registered charity]
11.1 Chairman – MBryant – unanimous.
11.2 Treasurer – JWheeler – unanimous.
11.3 Secretary : Club – KLucas – unanimous. Company – JWheeler – unanimous.
11.4 Premises Officer – ACload – unanimous.
11.5 Junior Director – MWoodhams – unanimous.
11.6 Up to six non-executive Directors – LSteuart – unanimous.
Child Protection Officer – LSteuart – unanimous.

12 Election of other Officers and delegates:
12.1 Tournament Controller – RNorinkeviciute – unanimous.
12.2 Membership Secretary – vacant.
12.3 Publicity/Press Officer – vacant.
12.4 Website Manager – MWoodhams – unanimous.
12.5 Equipment Officer – PKelly – unanimous.
12.6 Representative on Committee of the Hastings International Chess Congress – RElliston – unanimous.
12.7 Delegates to Mid-Sussex Chess League (has usually been the MSCL match captains) – as usual – unanimous.
12.8 Delegate to Sussex Chess Association – RElliston – unanimous.

14 Membership Subscriptions and related matters
14.1 The Committee is not proposing any changes to the standard rates – agreed – Full Membership £80, other
pro-rata.

15 Match Captains
15.1 Paul Watson Trophy (teams of six and four respectively) – vacant
Mid-Sussex League
15.2 1st team – PKelly – unanimous.
15.3 2nd team – vacant – MBryant has taken on.
15.4 3rd team – GWillson – unanimous.
15.5 4th team – MWoodhams -unanimous.
15.6 MacArthur Cup – MWoodhams to investigate entry – agreed.
Considerable discussion on number of teams – too many and players can become unable to play in lower teams,
too few and some members fail to be able to represent the Club – unresolved.

16 Kent League teams: six divisions
16.1 Open – not entering.
16.2 Lewis <170 – PKelly – unanimous. 16.3 Stevenson <155 – ACload – unanimous. 16.4 En passant <140 – MBryant – unanimous. 16.5 Harvey <125 – MBryant – unanimous. 16.6 Tom Fuller <110 – not entering. 16.7 Intro <95 – not entering. 17 Friendly matches – PKelly – unanimous. 18 Date of Annual General Meeting 2018 – Sunday 09 September 2018 (JW/GW – agreed, one against). 19 Any Other Business 19.1 Committee authorised to decide on Match Captains as necessary – agreed (one against). 20 Presentation of Trophies 20.1 Club Championship – OWillson 20.2 Pelton Cup – MWoodhams 20.3 Rush Cup – APontonutti/RWebb 20.4 Anslow Cup 2017 (Summer Tourney) – BRuane 20.5 Bradley-Martin 2017 (SummerTourney) – GChandler 20.6 Winser Trophy 2017 (Summer K.O.) – BCafferty 20.7 Dent Cup 2017 (Summer K.O. Plate) – not completed 20.8 Whyte Cup 2017 (½ hour Summer Quick Play) – PKelly 20.9 Rider Trophy 2017 (Wednesday Afternoons) – MBryant 20.10 Shadforth-Boger Trophy (merit in matches) – JHudson 20.11 Starling Cup (10-minute Quick Play) – PKelly