Annual General Meeting: 17/07/2011

HASTINGS & ST LEONARDS CHESS CLUB

Annual General Meeting Sunday 17 July 2011, 1430 hours
held at Pelton House, 2 Cornwallis Terrace, Hastings

Members Present: Richard Almond, Jerry Anstead, Alan Barton, Steve Blewitt, Paul Buswell, Bernard Cafferty, John Driver, Bob Elliston, John Felton, Angelo Goss, Paul Kelly, Ken Lucas, Alfred Mikurenda, Omer Namouk, Rasa Norinkeviciute, Bill Penfold, Adrian Pickersgill, Con Power, Joe Sharp [19]

[Max Irwin accepted as new Full Member by Chairman]

MINUTES

The Chairman opened the Meeting at 1430.

1 Apologies for Absence : Kevin Carter, Derek Cosens, Brian Denman, Mark Finch, Steven Giddins, Theresa Hall, Ann Penfold, Maureen du Plooy, Robert Smart, James Wheeler, Lawrence Youlten [11]

2 Announcement of proxies – none.

3 Silence for members who have died.
The Chairman reminded the Meeting of the sad loss of Leo Shea – the Meeting stood for a minutes silence.

4 Minutes of the AGM 18 July 2010
The Minutes were accepted by the Meeting and signed by the Chairman.

5 Matters Arising not otherwise on the Agenda.
5.1 Minute 4.1, formalising basement flat rental agreement.
Paul Buswell advised the Meeting that this matter had been agreed as using the standard demarcation of responsibilities set out within the Landlord & Tenant Act.
5.2 Minute 4.2, possible new structure of Club.
Paul Buswell advised the Meeting as in the written Chairman’s Report

6 Chairman’s Report. The Chairman expanded on his written report:
6.1 Sussex Coast College Chess Course in the Syllabus – for beginners, Wednesday evenings , 1900 to 2100,
Gary Willson tutor, at the College, £120 for 10 weeks
6.2 ‘Bobby Fischer v the World’ – after a good response will negotiate with the Cinema
There were no questions from the floor. Report noted

7 Secretary’s Report. The Secretary referred to his written report. There were no questions. Report noted.

8 Financial Reports. In the absence of the Treasurer the chairman referred the Meeting to the written report and
accounts. He highlighted Paul Kelly’s success in the sale of old/unused books for £3000.
8.1.1 There were no questions. Report noted.
8.1.2 Accounts agreed and signed by Committee Officers.
8.2 Accounts of the Junior Chess Educational Fund to 31 May 2011. The Chairman explained this was an independent registered charity who submitted the accounts to the AGM, as agreed in 1967, and a copy would be displayed.

9 Reports from other office-holders
9.1 Premises Officer, Paul Kelly referred to his written report. Bill Penfold asked what was left of the Pountney Legacy. Paul Buswell replied £2100 as of 01/05/11. Richard Almond asked about the cost of the little used toilet in old smokers room. Paul Kelly answered ‘plasterboarding of two walls with damp black tanking due to paint and plaster flaking onto floor that has since been recarpeted up to the top flat’ explaining that most of the cost had been for refurbishment, an old toilet had been replaced, and the roof was still to be done (probably with the rear windows when finances allowed). Report noted.
9.2 Junior Organiser, Francis Rayner – no report.
9.3 Tournament Controller, Rasa Norinkeviciute – referred to problems getting games completed in the Pelton.
Report noted. Paul Buswell thanked her for her efforts. Bernard Cafferty pointed out the problem of an early start if the payment of annual subscription was subsequently not made. Richard Almond thought members should pay their subscription before starting in a tournament. Paul Buswell advised that members had until the 30th September to pay their subscription and even then had a one month ‘grace period’ and suggested the next AGM might like to reconsider/amend [Agenda 2012 AGM ‘payment of subscription before playing’]. There followed much discussion with agreement that members should pay before play.
9.4 Librarian, John Driver – Thanked Paul Kelly for his efforts in sale of old books. He would relinquish the post and recommended Paul Kelly to the AGM. Report noted.
9.5 Publicity Officer, Bill Penfold – five reports sent to local paper and published. Report noted.
9.6 Membership Secretary, Alfred Mikurenda – advised will resign as soon as a replacement is found. Report noted.
9.7 Equipment Officer, Paul Kelly – advised damaged clocks replaced, others fixed. Do not remove battery with
screw driver. Paul Buswell advised AGM of the generous gift of clocks/sets/boards from Joe Sharp. Report noted.
9.8 Summer Tournament Controller, Joe Sharp – advised better entry than last year, ‘middle rankers’ missing.
Richard Almond asked if two sections might be possible next year. Report noted.

10 Match Captains’ Reports
10.1 McArthur Cup, Bernard Cafferty – Report noted.
10.2 National Club Championships
10.2.1 Major, Richard Almond – Report noted.
10.2.2 Intermediate, Steve Blewitt – got to the second round and lost
10.2.3 Minor, Martyn Shorrocks – Report noted.
10.3 Mid-Sussex League
10.3.1 First Team, Richard Almond – Congratulations. Report noted.
10.3.2 Second Team, Joe Sharp – relinquishing after eight years, thanks expressed. Report noted.
10.4 Kent League
10.4.1 avg <=170, Paul Kelly – very successful, thanks expressed
10.4.2 avg<=155, Paul Kelly – not so successful. Reports noted.
10.4.3 avg<=125, Martyn Shorrocks – Report noted.
10.4.4 avg<=110, Martyn Shorrocks – Report noted.
10.4.5 avg<=95, Paul Buswell – Report noted.
10.5 British Correspondence Chess League, Kevin Harris – Report noted.
10.6 Friendly Matches, Ray Brooks – Paul Buswell advised Insurance will continue with the annual fixture. Report noted.

11 Other reports
11.1 Representative on Committee of the Hastings International Chess Congress, Steve Blewitt – reports a 10% reduction of Council grant, Horntye will reduce the rent, and the Congress will go ahead. Paul Kelly suggested a five day tournament. Con Power advised this would lose the GMs and the grant. Entry Forms available.
11.2 Delegates to Mid-Sussex Chess League, Richard Almond, Joe Sharp – advised Hastings can now play at home! – gratitude expressed for his persistence.
11.3 Delegate to Sussex County Chess Association, Bob Elliston – suggested visit to WebSite. Report noted.

12 Vote of thanks to Retiring Officers given by Bob Elliston.

13 Proposal from the Committee to amend the Club Constitution (requiring 2/3 majority) ‘That the Committee be re-constituted so as to comprise: President, Chairman, Secretary, Treasurer, Premises Officer and up to five other members elected by the Annual General Meeting and that the Club Committee be instructed to redraft the Constitution accordingly.’ Richard Almond asked if other officers could be offered the other Committee places first. Bernard Cafferty preferred the status quo. Bob Elliston asked if Members could attend. Paul Buswell advised all members could attend except during discussion of a confidential nature. Vote: 12 for, 4 against. Proposal carried.

14 Elections of Officers, Committee Members, delegates, others:
14.1 all except Match Captains Chairman – Paul Buswell (Kevin Harris/Bob Elliston) [Bill Penfold acting as Chairman] – agreed uncontested Secretary – Ken Lucas (Paul Buswell/Bob Elliston) – agreed uncontested Treasurer – Jim Wheeler (Bernard Cafferty/Paul Smith) – agreed uncontested Junior Officer – Steve Blewitt (Paul Buswell/Bernard Cafferty) – agreed uncontested Premises Officer – Bill Penfold (Joe Sharp/Ken Lucas) – agreed uncontested Tournament Controller – Rasa Norinkeviciute (Bernard Cafferty/Paul Smith) – agreed uncontested Tournament Controller Summer – Joe Sharp (Bernard Cafferty/Steve Blewitt) – agreed uncontested Librarian – Paul Kelly (Bill Penfold/Ken Lucas) – agreed with one against Publicity Officer – no nomination Membership Secretary – Alfred Mikurenda agreed to continue until a replacement found Equipment Officer – Paul Kelly (Bill Penfold/Ken Lucas) – agreed uncontested Committee Members : Joe Sharp (Paul Buswell/Ken Lucas) – agreed uncontested Paul Kelly (Paul Buswell/Bob Elliston) – agreed uncontested Lona Steuart (Paul Buswell/Bill Penfold) – agreed uncontested Francis Rayner (Bob Elliston/Rasa Norinkeviciute) – agrred with one against
14.2 Tournament Sub-Committee: Rasa Norinkeviciute (ex officio) Bernard Cafferty (John Driver/Bob Elliston) – agreed uncontested Joe Sharp (John Driver/Bob Elliston) – agreed uncontested

15 Appointment of Auditor : Paul R Smith (Paul Buswell/John Driver) – agreed uncontested

16 Membership Subscriptions Proposal from the Committee: ‘That this Annual General Meeting shall for 2011/12 appoint a Sub-Committee which shall have sole and final discretion to decide whether any particular individual member shall be permitted to pay a reduced subscription (and/or to pay their subscription by extended instalments and/or have board fee waived) on grounds of financial hardship.’ Paul Buswell advised we currently had 81 members and that the previous grant used to help with financial hardship was no longer available. John Driver suggested an amendment ‘that such help should benefit the Club and not the individual’. Vote on the amendment: 7 for, 5 against, carried. Vote on main proposal including amendment: 14 for, 1 against, carried. John Driver, Bill Penfold and Anna Pontonutti were proposed (Bill Penfold/Paul Kelly) for the Sub-Committee. Following the 20 minute break – Paul Buswell suggested Steve Blewitt as an alternative on the Sub-Committee – agreed uncontested. John Driver agreed to take over as Membership Secretary – agreed uncontested.

17 Match Captains Proposal from the Committee: ‘That the appointment of match captains be fully remitted to the Committee who shall have regard to the likelihood of any team fulfilling its fixtures and to its captain’s ability to carry out all administrative tasks required by the competition or by the Club.’ – agreed uncontested

18 Composition of the Club Championship Proposal from Joe Sharp, seconded by Rasa Norinkeviciute: ‘That the Tournament Sub-Committee be able to make one ‘wild card’ selection for the Championship, if necessary reducing by one the number of places otherwise available to players on grounds of their playing strength.’ John Driver was concerned that new members might request this as a condition of joining. Richard Almond advised that the selection should be based on playing strength and not just grade. Vote: 5 for, 6 against, rejected.

19 Proposal from the Committee: ‘That computer and broadband internet facilities be established to enable members to follow chess on-line at the Club.’ John Driver suggested a limit of £12/month. Ken Lucas was concerned at possible illegal use and the Club’s liability. Alan Barton asked why bother and Steve Blewitt pointed out possible future needs. Paul Kelly believed it would be an asset to the Club and encourage members. Rasa Norinkeviciute suggested a trial period. Paul Buswell summarised the discussion with the proposal that we should go ahead with a maximum cost of £200 for the first year, the Committee draft ‘fair use’ guidelines, and it is reviewed next year. Vote: 8 for, 5 against, carried. 20 Date of Annual General Meeting 2012 Saturday 07 July 2012 suggested with only one against

21 Any Other Business
21.1 Steve Blewitt wants to introduce and run Ladder Tournaments for Rapid Play and Normal Play – agreed uncontested
21.2 Delegate to the Hastings International Chess Congress – Steve Blewitt (Paul Buswell/Bill Penfold) – agreed uncontested
21.3 Delegate to Sussex County Chess Association – Bob Elliston (Paul Buswell/Bill Penfold) – agreed uncontested
21.4 Delegate to Mid-Sussex League – The Match Captains – agreed uncontested
21.5 John Driver reminded members of the Friday Night Tournament and Weekend Rapid Play.
21.6 New Members were advised that Tuesday 1400 is a good time to meet other members.
21.7 Alan Barton asked if the Library Cabinets could be more available – passed to Paul Kelly to consider.

22 Presentation of Trophies:
22.1 Club Championship – Jude Lenier
22.2 Pelton Cup – Derek Cosens/Ollie Willson
22.3 Rush Cup – Robert Smart Summer 2010:
22.4 Anslow Cup – Paul Kelly
22.5 Bradley-Martin Cup – Anna Ponmtonutti
22.6 Winser Trophy – John Felton
22.7 Dent Cup – Steve Blewitt
22.8 Whyte Cup – Rasa Norinkeviciute
22.9 Shadforth-Bolger Trophy – Derek Cosens
22.10 Starling Cup – not contested
22.11 Glyde Cup – not contested
22.12 Lewis Cup – Richard Almond
22.13 Busbridge Shield – not contested
22.14 Kriegspiel Cup – not contested

The Meeting closed at 1800