Annual General Meeting: Notice & Agenda 08/09/2019

NOTICE IS FURTHER GIVEN that the Annual General Meeting of the Hastings & St. Leonards Chess Club –

Hastings & St Leonards Chess Club Ltd, company registration 07737752 – will be held on Sunday 8 September 2019 at 2:30 pm at Pelton House, 2 Cornwallis Terrace, Hastings.

All Members are entitled to attend and speak but only Full Members are entitled to vote

Members are encouraged to attend but if they cannot then company law permits them to appoint a proxy and a form of proxy accompanies this notice.

Would be proxy givers are asked to consider carefully any directions they wish to give the proxy holder on how and when their vote is to be exercised or not to be exercised.

A form of proxy is enclosed for eligible members who wish to use it.

Members are strongly urged, in order to expedite the business of the Meeting, to raise beforehand with the appropriate person any points of information that might perhaps be disposed of without taking up the Meeting’s time.

Tea (complimentary) will be taken at approximately 4.00 p.m., and if necessary, the meeting will adjourn for that purpose.

After the AGM, there will be the customary President’s v Chairman’s Match (30 minutes per player,
ungraded) for the Reg Cload Trophy.

It is not obligatory for most to submit written reports, but the following documents are enclosed with this Agenda:

Agenda item 5: Chairman’s Report
AGENDA ITEM 7 Treasurer Report
Agenda item 8.7 Harvey cup
Agenda item 8.8 En Passant Kent
Agenda item 8.9 Tom Fuller
Agenda item 8.12 Mid Sussex 1
Agenda item 8.13 Mid Sussex 2
Agenda item 8.10 Kent summer Quickplay 2018
Agenda item 18.9 Shadforth Boger

N.B. members who receive these papers by e-mail may find them collated differently to those receiving hard copy, but the content is the same!

The Minutes of the AGM of 9 September 2018 have been previously circulated but are circulated again for the convenience of Members. Members who attended who have issues of accuracy with them should advise the Secretary in good time.

1 Apologies for Absence.

2 Announcement of any proxies.

3 One minute’s Silence for members who have died.

4 Matters Arising not otherwise on the Agenda or reported.

5 Chairman’s Report
MR. Bryant

6 Secretary’s Report – Mr Willson

7 Financial Report Treasurer – Mr. Wheeler
7.1 Report
7..2 Accounts for the year to 30 June 2019
7..3 Adopt the Accounts
7.4 Appointment of examiner of the Accounts.

8 Reports from other office-holders
8.1 Premises Officer – vacant
8.2 Junior Organizer – Mr. Woodhams
8.3 Tournament Controller – Ms Norinkeviciute
8.4 Librarian – Mr. Cafferty
8.5 Website manager – Mr. Woodhams
8.6 Stevenson – Mr. Cload
8.7 Harvey – Mr Bryant
8.8 EnPassant – Mr Bryant
8.9 tom Fuller – Mr Jozwiak
8.10 Kent Summer Quickplay 2018
8.11 Friendly matches – Mr. Woodhams
8.12 Mid Sussex League 1st team – Mr Tebbs
8.13 Mid Sussex League 2nd team – Mr Bryant
8.14 Mid Sussex League 3rd team – Mr Woodhams
8.15 Mid Sussex league 4th team – Mr Willson
8.16 representative on Committee of the Hastings Chess Congress -Mrs Penfold
8.17 Delegates to Mid-Sussex Chess League – Messrs. Bryant, Tebbs woodhams Wilson
8.18 Delegate to Sussex Chess Association – Mr. Elliston Delegate to Sussex Chess Association

9 Vote of Thanks to Retiring Officers

10 Election of Directors of the Company (i.e. Committee)
Directors also serve as Trustees of the registered charity
10.1 Chairman
10.2 Treasurer
10.3 Secretary
10.4 Premises Officer
10.5 Junior Director
10.6 up to six non-executive Directors

11 Election of other Officers and delegates:
11.1 Tournament Controller
11.2 Membership Secretary
11.3 Publicity/Press Officer
11.4 Website Manager
11.5 Equipment Officer
11.6 Representative on Committee of the Hastings International Chess Congress
11.7 Delegates to Mid-Sussex Chess League (has usually been the MSCL match captains ex officio)
11.8 Delegate to Sussex Chess Association.

12 Membership Subscriptions and related matters
12.1 The Committee is not proposing any changes to the standard rates

13 Match Captains
13.1 Paul Watson Trophy (teams of six and four respectively)
Mid-Sussex League
13.2 1team
13.3 2 team
13.4 3 team
13.5 4team
13.6 MacArthur cup

14 Kent League teams: six divisions
14.1 open
14.2 Lewis 170
14.3 Stevenson 155
14.4 En passant 140
14.5 Harvey 125
14.6 tom fuller 110
14.7 Intro 95

15 Friendly matches

16 Date of Annual General Meeting 2020

17 Any Other Business

18 Presentation of Trophies
18.1 Club Championship D.Lowe
18.2 Pelton Cup S.Blewitt
18.3 Rush Cup W.Cobb
18.4 Anslow Cup 2015 (summer tourney) To be announced
18.5 Bradley-Martin 2015 (summer tourney)
18 6 Winser Trophy 2015 (summer K.O.)
18.7 Dent Cup 2015 (summer K.O. Plate)
18.8 Whyte Cup 2015 ½ hour (summer quick play)
18.9 Shadforth-Boger Trophy (merit in matches) to be announced
18.10 Starling Cup (10-minute