Committee Meeting: 02/09/2013


Minutes of the Committee Meeting: Monday 02 September 2013, 1830, Pelton House

Present: Alan Barton, Paul Buswell, George Jelliss, Paul Kelly, Ken Lucas, Bill Penfold, Joe Sharp, Lona Steuart, Jim Wheeler, Mason Woodhams [10]

The Chairman opened the Meeting at 1829

1 Apologies for Absence: None

2 Minutes of the Meeting 29/07/13 – accepted, signed by the Chairman.

3 Matters arising:
3.1 (7.3): St Paul’s Freshers’ Fair – NFA
3.2 (8.0): Housekeeper’s hours of tea-service – Paul Buswell advised tea will not be served on Wednesday evening but Sunday evening instead. If there were a Wednesday evening match tea would be served if possible.
3.3 (12.3): KCCA AGM – Paul Buswell advised this occurred yesterday, no reports.
3.4 (13.4): FILO chess tournament – Mason Woodhams advised the enquiry had come via Steve Oakman and he would pursue through this contact.

4 Chairman’s Matters
4.1 New Company progress – Joe Sharp advised still waiting response from Inland Revenue, will chase.
4.2 Office holders 2013/14 – Paul Buswell advised Premises Officer, Librarian, Equipment Officer and Membership Secretary still needed – Paul Buswell will ask the membership. Suggestion from Committee:
Paul Kelly – Alfred Mikurenda as Premises Officer? (Paul Kelly to approach).
Paul Buswell – George Jelliss suggestion to split the Membership Secretary may be necessary if no candidate available.
Paul Buswell – possible Librarian no longer willing (Paul Buswell will approach Bernard Cafferty?).
4.3 Student Volunteer(s) – Paul Buswell advised that the ‘opportunity’ would be offered by the ‘University’.
4.4 Simul and Open Day, Hastings Week – Paul Buswell advised IM Thomas Rendle had agreed. Jim Wheeler will advise Priory Meadow of Club Insurance cover.

5 Secretary’s Report & Correspondence
Ken Lucas advised correspondence/Emails/phone calls passed to appropriate Officer.
5.1 AGM preparation ‘on track’.

Otherwise as Agenda.

6 Treasurer’s Report & financial
6.1 Accounts 12/13: Jim Wheeler advised with Paul Smith.
6.2 Non-Domestic Rates – Jim Wheeler advised ‘following up’.
6.3 Castle Ward grant – Mason Woodhams advised paid into Club Account.

7 Junior Chess
7.1 Junior Club 2013/14: Paul Buswell advised Mason Woodhams and Gary Willson had not yet presented a recent CRB(DBS) check [recent – within three years]. Mason Woodhams advised the reasons for his delay.
Gary Willson currently on holiday.
After much discussion Paul Buswell proposed (Paul Kelly seconded) that the Junior Club cannot use the Club facilities until there is a recent CRB check to cover each room (Lona Steuart having a recent CRB check and willing to cover one room short-term) – Vote: 4 for, 3 against, 3 abstentions.

Break 1907-1915

Paul Buswell advised if any significant change to the above situation he will advise Committee by Email and request an Email vote if appropriate.
7.2 Castle ward grant, Saturday morning juniors: Mason Woodhams advised funds received, promotion would start this week with the expectation to start in 3 or 4 weeks. He also advised the ‘grant’ was coming up again in January and he would apply again – agreed.

8 Equipment & Premises:
8.1 Joe Sharp advised Peter Smith was unhappy that after being a member for some time he still did not have a key. Paul Kelly (‘keeper of the keys’) advised he had never requested a key and that keys were issued when requested and at the Premises Officer’s discretion. Alan Barton asked about the deposit and advised the (now) £7 was given to the Treasurer along with the name of the key recipient.
8.2 Curtains coming off – Paul Kelly advised ‘rough handling’ and were fine if opened/closed with a gentle ‘swish’.
8.3 Ken Lucas advised how to open the windows wide.
8.4 Paul Kelly reminded the new Premises Officer that the Fire Extinguishers needed servicing/or refilling as date on cylinder.
8.5 Bill Penfold reminded the new Equipment Officer that batteries should be changed after the AGM.

9 Membership
9.1 Applications – None.

10 Tournaments & Matches
10.1 Summer Tournaments: Joe Sharp advised:
Winser – Paul Kelly
Dent – Robert Smart
Whyte – Rasa Norinkeviciute
Anslow – ‘play off’ Paul Kelly and Alfredo Luaces
10.2 Ladder Tournament: George Jelliss advised ‘getting going’.
10.3 Friendly matches: Paul Kelly advised v Wanstead&Woodford Sunday 08 September 2.15pm
Paul Buswell advised Hastings lost badly to Bexhill.
10.4 External Leagues 2013/14: Paul Buswell advised team captains for…..
Mid-Sussex League A – Howard Tebbs
B – Gary Willson
C – Robert Smart
Kent League <170 Ray Brooks Paul Watson Joe Sharp McArthur Cup Bernard Cafferty 10.5 Winter Rapid Play – Joe Sharp would ‘control’ after ascertaining level of interest. Paul Kelly suggested ‘time handicap’ – Joe Sharp to determine preference. 11 Any Other Business 11.1 – Mason Woodhams advised Conrado Quintos had joined and an Iceland Challenge was in the air. 11.2 Bethune – changes proposed by Twinning Group. The Secretary to advise re current plans. 11.3 Trophies – Joe Sharp suggested another trophy was required if Anslow/Bradley-Martin becomes three sections. Agreed: Top-Anslow, Second-Bradley-Martin, Third-new(yet to be named) trophy. 11.4 ‘Artistry in Chess’ – last session Thursday 12 September 7.00pm. 12 Valediction – Paul Buswell thanked the Officers and Committee for their hard work through the year. 13 Date & time of next meeting: Monday 23 September 2013, Pelton House, 1830 The meeting closed at 1953