Committee Meeting: 16/04/2012


Minutes of the Committee Meeting: Monday 16 April 2012, 1830, Pelton House

Present: Paul Buswell, Paul Kelly, Ken Lucas, Bill Penfold, Francis Rayner, Joe Sharp, Jim Wheeler [7]

The Chairman opened the Meeting at 1830

1 Apologies for Absence: Lona Steuart (Email sent before the meeting but received afterwards)

Paul Buswell welcomed two Club members attending: Alan Barton, George Jelliss

2 Minutes of the Meeting 27/02/12 – accepted, signed by the Chairman

3 Matters arising:
3.1 printer (drivers) for new PC – Paul Buswell advised now working thanks to Gary Willson.
3.2 Trophies project – Paul Buswell advised this is still ‘in-hand’.
3.3 Broadband and internet access – as 4.4.
3.4 New Company – Paul Buswell advised with Charity Commission and acknowledged.

4 Chairman’s Matters:
4.1 Heritage Lottery Project – Paul Buswell advised nothing new as yet.
4.2 Foreshore Trust grant application? (following Email) – Paul Buswell explained two possible outreach approaches – old/retired or ethnic group – after considerable discussion the Committee was balanced without a strong preference but agreed to progress the old/retired option.
4.3 Room usage: Junior Club and others – Bill Penfold stressed the need of ‘Juniors’ for the future of the Club, Paul Kelly explained the need for the use of both rooms and Ken Lucas advised of the implications of the Child Protection Policy and the need to supervise the ‘Juniors’. The Committee endorsed the Chairman’s action in temporarily restricting use of both Club Rooms when Junior Club met.
4.4 Broadband and internet access – Paul Buswell advised now ‘up and running’, requested notice restricting child use to adult supervision.
4.5 Officers 2012/13 – Paul Buswell requested any changes to notify himself, Bill Penfold, Ken Lucas.
4.6 Heritage Open Day, September 8/9 – Simul by Club Champion as last year – Paul Kelly agreed to liaise/organise.
4.7 Activities in summer – Alan Barton advised he will be giving a further series in his ‘Art in Chess’ – Paul Buswell will send out details via Email.
4.8 Website – Paul Buswell advised meeting on Wednesday. George Jelliss asked if the old or new page layout was preferred – advised new.
4.9 Friday evenings 2012/13 – Paul Buswell advised John Driver cannot continue to organise next year once the days shortened.
4.10 New ECF Membership Scheme – Paul Buswell outlined the changes/implications and the need to know how the Mid-Sussex League and Kent League intended to react.

5 Secretary’s Report – Ken Lucas reported correspondence received. Telephone calls/messages & Emails actioned or forwarded to the appropriate persons.

6 Treasurer’s Report – Jim Wheeler advised as Agenda.
6.1 Latest forecast for current year – Jim Wheeler referred to the updated budget as circulated previously.
6.2 Budget-setting 2012/13 – Jim Wheeler advised about £8000 on deposit, £3000 current account. Paul Kelly suggested the Budget be left until other costs have been agreed – minute continues.

7 Premises Officer’s Report

7.1 Rear windows – proposal to double-glaze. Paul Buswell asked if the Committee agreed in principle – agreed.
Bill Penfold referred to the two estimates requested and previously circulated. The estimate preferred by Bill Penfold and Paul Kelly with the exclusion of two minor windows was agreed. After discussion regarding the need for further planning permission the Committee voted 3 for, 3 against, 1 abstention and the decision to seek further planning permission was passed by the Chairman’s casting vote. Paul Buswell summarised that we were accepting the St Leonards Glass quote of £2657 using the Pountney Fund plus £600 from General Funds – agreed 6 for, 0 against, 1 abstention. Paul Kelly agreed to take the ‘planning permission’ forward.
Thanks expressed to Bill Penfold/Paul Kelly for their hard work.
7.2 Fires – Bill Penfold advised to use lighters if the fire doesn’t ignite. Servicing, including boiler £100 – agreed.

6.2.. Jim Wheeler advised as prepared sheet but now with a deficit of £550 for year 2012/13 -agreed uncontested.

8 Membership 2011/12
8.1 Applications :
Paul Buswell requested Ms C Tajima-Powell be made a full member until 30 September
(seconded Paul Kelly) – uncontested.

9 Child Protection Policy
In the absence of Lona Steuart Ken Lucas expressed his views from a ‘teacher’ perspective advising extreme
caution – hopefully Lona will give a more considered view at the next Committee Meeting. George Jelliss
requested a photo of the Junior Club for the Web-Site – Ken Lucas advised current ‘school’ practice and would
request considered view from Lona.

10 Equal Opportunities Policy – Paul Buswell advised as previous Email below – agreed uncontested.
‘This Club aims to ensure that no member receives less favourable treatment on the grounds of race, colour, gender orientation, nationality, religion or belief (or lack of belief), ethnic or national origin, age, gender, gender reassignment or marital status, sexual orientation or disability.’

11 Hastings International Chess Congress – Paul Buswell advised as Email previously circulated.

12 Tournaments & Matches
12.1 Individual Tournaments
12.1.1 Winter – as Rasa Email.
12.1.2 Summer – Joe Sharp advised invitations will be going out soon.
12.2 Team Competitions & Matches
12.2.1 McArthur Cup – Saturday 26 May, 1430, at the Club
12.2.2 Paul Watson Trophy – as Email/Web-Site
12.2.3 ECF Intermediate – dropped out
12.2.4 Mid-Sussex Chess League – Division 1 – Team A second, Team B avoided relegation.
Team C promoted.
12.2.5 Kent League – <170 reached semi-final.
12.2.6 Friendlies – v Insurance this Saturday.
12.2.7 Correspondence – requesting a report.

13 Any Other Business

14 Date & time next meeting: Monday 21 May 2012, Pelton House, 1830

The meeting closed at 2015