HASTINGS & ST LEONARDS CHESS CLUB LTD
Minutes of the Committee Meeting: Monday 24 June 2013, 1830, Pelton House
Present: Alan Barton, Paul Buswell, George Jelliss, Paul Kelly, Ken Lucas, Bill Penfold, Joe Sharp, Lona Steuart,
Jim Wheeler, Mason Woodhams 
The Chairman opened the Meeting at 1830
1 Apologies for Absence: None
2 Minutes of the Meeting 20/05/13 – accepted, signed by the Chairman
3 Matters arising:
3.1 (3.1) Trophies project – Paul Buswell to re-send earlier list.
3.2 (3.2) Document safe – Paul Buswell advised still to do.
3.3 (3.3) Grandmaster visit, Priory Meadow – Paul Buswell advised Thomas Rendle possible at £100-200, no reply yet from David Howell. Committee agreed to go ahead with Thomas Rendle with a budget <£200, probably a Saturday in September.
3.4 (5(i)) Kent Summer Quick Play – Paul Buswell advised deadline for entry had been missed. Secretary to advise organiser.
3.5 (9) website e-mail address – Paul Buswell advised set up : firstname.lastname@example.org
4 Chairman’s Matters
4.1 Richard Almond memorial – Mason Woodhams suggested a ‘Time Handicap’ Cup should bear his name. Alan Barton advised he will add a special ‘talk’ featuring Richard’s games. Paul Kelly suggested that with a four tier Winter Tournament the second level could be named after Richard, and that a Rapid Play themed event could be held to honour Richard’s favourite opening(s). Paul Buswell suggested naming the upper club room after him – agreed, to be reported to the AGM. It was also agreed to wait on the ‘Time Handicap’ Cup to see if a fourth tier was possible this winter.
4.2 New Company progress – Paul Buswell advised the forms had been returned requesting clarification. Joe Sharp agreed to contact Inland Revenue to sort this out.
4.3 Office holders 2013/14 – Paul Buswell advised that Paul Kelly will not be renewing his membership. A Premises Officer would be needed – Paul Buswell advised he will ask the membership. Jeremy Hudson was suggested as Librarian but would need someone to deputise for three months in the summer. Paul Kelly may be able to continue as Junior Organiser, Gary Willson was also suggested. John Driver was unable to continue as Membership Secretary – again Paul Buswell would ask the membership. George Jelliss would not continue on the Committee. Ray Brooks volunteered for the Kent League 4.4 Student Volunteer(s) – Paul Buswell advised that Brighton University want a ‘Risk Assessment’ carried out. After much discussion about the possible cost of engaging an external expert and subsequent possible expenditure after the assessment a vote was taken. 4 to go ahead anyway, 5 not to go ahead. NFA
4.5 Heritage Open Days 2013 – it was agreed to go ahead but only if we had exclusive use of the Stade Hall for the Simul. Break 1907-1915
5 Secretary’s Report & Correspondence
Ken Lucas advised correspondence/Emails/phone calls passed to appropriate Officer. He also advised:
5.1 Hastings Development, Queensbury House – no Club interest.
5.2 St Michael’s Hospice, ‘Hospice Neighbours’ project – poster/pamphlets displayed.
Otherwise as Agenda.
6 Treasurer’s Report & financial
6.1 Budget 12/13: monitoring – figures already distributed. Jim Wheeler commented that we were over budget by £800. Paul Kelly suggested the cost of gas in the lower flat was surprisingly low. Paul Buswell suggested that as he had been away the Budget Monitoring Sheet had only been with the Committee a short time and should be examined with questions for the next Meeting.
6.2 Non-Domestic Rates – Jim Wheeler advised no response as yet.
7 Equipment & Premises
7.1 Fire doors – Bill Penfold advised the door width was 32 inches and fire doors came at 30 or 34 inches. To modify (not recommended by the Fire Brigade) would cost over £300. After some general discussion it was agreed to leave this matter to another meeting.
8 Junior Chess
8.1 Castle ward grant, Saturday morning juniors – Mason Woodhams advised everything was in-hand except for not yet receiving the grant. He will consult with the Treasurer.
8.2 see after Minute 11 8.3 Junior Club – Paul Kelly advised numbers were dropping. Alan Barton asked how the children were progressed. Mason Woodhams advised that the beginners stayed with him until they were advanced enough to benefit from the more able group when they were transferred. Paul Buswell advised the situation would be re-assessed during the school holidays. Ken Lucas requested a written report for the AGM.
9.1 Applications – Ken Lucas advised one application via John Driver: Michael Considine – proposed Bill Penfold, seconded Joe Sharp – agreed. It was also agreed that he should pay membership of £10 covering the period to the end of October 2013 and the start of the new year, and then the concessionary £31 for the full year from November 2013 to October 2014. The Secretary was requested to advise John Driver.
10 Tournaments & Matches
10.1 Winter Tournaments – Paul Buswell noted that all the winter tournaments were complete and expressed the Club’s thanks to Rasa and her team for all their efforts.
10.2 Ladder Tournament – George Jelliss advised only one game had been played this month. The tournament would finish from the end of June and a new tournament would start.
10.3 Summer Tournaments – Joe Sharp advised all had started and were going well. Mason Woodhams suggested a three tier Anslow Cup might be preferred instead of the system of two groups and playoff.
10.4 Mid-Sussex Chess League and AGM – Paul Buswell advised Club A Team may have Howard Tebbs, and Club B Team Gary Willson as match captains leaving someone needed for Club C Team. Joe Sharp reported changes from the MSCL AGM – only he and Howard Tebbs were in attendance. Next year there will be four divisions with the current three re-distributed, and the away team will have white on the odd boards.
10.5 Friendlies – Paul Buswell advised home matches against GLC 28 July, Morley College in August, and Wanstead & Woodford in early September. Paul Kelly volunteered to be match captain for all three.
11 Any Other Business
11.1 Alan Barton talks, ‘Artistry of Chess’ – Alan Barton advised 9 members at the first and 7 at the second.
11.2 Tea and coffee stocks – Paul Buswell led a discussion on whose job was this? It was decided that all members should take responsibility, replenish as/when necessary and present receipt to the Treasurer for re-imbursement. The Secretary was asked to prepare a notice for display explaining this procedure.
11.3 Paul Buswell requested the Secretary try to discover John Felton’s new address in Ashford.
11.4 Joe Sharp suggested a match Bexhill v Hastings on a Saturday.
8.2 CRB checks – Paul Buswell requested Mason Woodhams and Gary Willson have these completed within the next two weeks.
12 Date & time of next meeting: Monday 29 July 2013, Pelton House, 1830
The meeting closed at 2024