Directors Meeting: 15/01/2018

HASTINGS & ST LEONARDS CHESS CLUB LTD

MINUTES of the Directors Meeting
Monday 15th January 18.07-1920 Richard Almond Room, Pelton House

Present: Marc Bryant, Adrian Cload, Alan Hustwayte, Ken Lucas, Bill Penfold, Lona Steuart [6]
Members also present: Alan Barton, Ann Penfold, Mason Woodhams [3]

1 Apologies for Absence: Paul Kelly, James Wheeler

2 Minutes of the meeting Monday December 4th 2017 – agreed, signed by the Chairman as correct.

3 Matters arising not already on the Agenda
3.1 Roy Bourne – MB advised the Committee Roy had died 01/01/18 – a minutes silence was held whilst all remembered the many years of loyal service the Club had received from the Bournes. A memorial was proposed similar to Richard Almond.

4 Chairman’s Matters
4.1 Sale of old Mags on eBay : £26 raised so far.
4.2 Framing of pictures : ‘on-going’.
4.3 Curtains rehanging : MB to do with DC assistance.
4.4 Dordrecht’ : 21 coming, May 2018.
4.5 ECF Clocks : 10 purchased at £26/clock.

6 Secs’ Reports and Correspondence
Club Secretary : KL nothing.
Company Secretary : absent.
6.1 Director changes : MB advised still to be done.

7 Treasurer Report on financial
7.1 Member renewals : MB reports only one remaining.
7.2 Budget : no changes.
7.3 ECF game fees outstanding : MB reports all now paid.

8 Premises Officers Report
8.1 PK Boiler : AC advised service done.
8.2 Roof : AC reported now fixed.
8.3 Cleaning of club : MB agreed to do 4hrs/week/£30 after initial 16hrs – agreed.
8.4 Up-stairs flat : Before deciding on future use AC advised needs complete clean and some refurbishment. MB proposed that he would undertake this task at £200 – agreed.
8.5 Housekeeper – after some discussion agreed that MW would canvas members suggestions/ideas.

9 Website : ‘on-going’.

10 Junior chess : MW gave a summary of progress – 10-20 members each week, 3 now playing for Sussex, Delaney Chess Challenge entered and ‘equipment’ examined.

11 Tournament Controllers Report : none.

12 Captains Report : see WebSite
12.1 Mid-Sussex : see Website (some concern over GM playing – resolved).
12.2 Kent : see WebSite

13 New members : none.

14 Library
14.1 MB advised 5 book donation from Paul Buswell – thanks expressed.

15 Time/date next meeting :
Monday 12 February 2018, 1815, RA Room, Pelton House

16 Any other business
16.1 Congress report : AH advised all went very well, 17% entry increase, 5 ‘norms’ achieved, Local successes reported.
16.2 AH advised changes in data protection from May, agreed to keep Committee advised.
16.3 Club Opening – PK has agreed to open/close when in Hastings, otherwise MB