HASTINGS & ST LEONARDS CHESS CLUB LTD
Minutes of the Directors Meeting: Monday 18 January 2016 1815, Pelton House, Richard Almond Room
Present: Marc Bryant, Jeremy Hudson, Paul Kelly, Bill Penfold, Lona Steuart,
Jim Wheeler, Mason Woodhams [7]
In Attendance: Ken Lucas (Minutes)
The Chairman opened the Meeting at 1815
1 Apologies for Absence: Adrian Cload, Gary Willson
2 Minutes of the Meeting of 08 December 2016 (previously circulated) –
accepted, signed by the Chairman.
3 Matters arising not already on the agenda – none.
4 Library – MB advised still chasing about 90 books and considering new Library Rules.
MW asked if the Library could be opened on a Friday evening, the event moved downstairs, and new books purchased. After some discussion, JW advised £100 in the budget for books, the matter was left for future consideration.
5 Chairman’s matters
5.1 Company Directors – MB advised all forms completed/returned.
5.2 Replicas – MB still to do.
5.3 Weekend Tournament – MB/JH May 6/7 2016 for <195.
5.4 Pelton House documents – MB advised received from PB and sorted.
6 Secretary’s report and correspondence – PK nothing to report.
7 Treasurer’s report and financial
7.1 membership renewals – JW pursuing.
7.2 junior chess fund – JW already sorted.
7.3 JW to bring budget update to next meeting.
8 Premises officer’s report
8.1 Back wall – PK 1 2/3 painted, more paint required plus good weather.
8.2 Council landlord registration – PK advised needs to be done by 26 April, will complete and send 16/17 April.
8.3 BP advised downstairs curtains need re-hanging.
9 Website – MB advised player profiles still to transfer. MW advised more active now and will pursue any issues – posting of match reports etc. BP asked about the continuation of the club on Chess.com – MW will look into.
10 Junior chess
10.1 Junior Club – MB read out an Email from GW advising that he must withdraw from the Committee and the Juniors due to
home/work commitments. MW may be able to take over in 2/3 weeks. MB will try to organise cover until then (possibly
GW,MW,AC,DH).
10.2 MW asked if he could pursue a possible Spark equipment grant – agreed. MW also advised 200 PC games donated.
11 Tournament controller
11.1 Tournaments – MB advised all running. MW asked about Rules not displayed. MB to action.
12 Captains
12.1 Mid Sussex league – (for results see WebSite). PK asked if the first team could change their match night – to be considered.
Break 1857-1905
12.2 Kent League (for results see WebSite). JH asked if Match Captains could be encouraged to post results promptly.
13 Membership
13.1 New Members – not known.
14 Time/date next meeting – Monday 29 February, 1815, RA Room, PH.
15 Any other business
15.1 Framing of pictures – still to do
15.2 Match chess sets – JW suggested purchase of quality sets just for matches – to consider at end of budget year.
15.3 Xmas party – PK/JH advised very successful, disappointing that 10 of the 30 advised would be coming did not turn up creating a significant loss. MB expressed the Club’s thanks to Mrs Hudson and all the others involved in the event.
15.4 Open evening – PK advised also successful, some members attended along with a group of Lithuanians and others (PK-J Burnett,O Mahoney).
15.5 Congress Equipment – MB advised 96 boards/75 sets/demo boards/clocks available to use.
15.6 Rapid Play 10/01/16 – cancelled as insufficient members registered to play.
15.7 Champion Board – needs up-dating.
15.8 Paris Email – possible match in Hastings.
15.9 HICC – members achievements – next Agenda
15.10 Jerwood Gallery – Bratby Exhibition.
The meeting closed at 1946