Directors Meeting: 20/02/2017

HASTINGS & ST LEONARDS CHESS CLUB LTD

Minutes of the Directors Meeting:  Monday 20 February 2017
Present:  Marc Bryant, Derek Harvey, Paul Kelly, Ken Lucas, Lona Steuart, Jim Wheeler [6]

The Chairman opened the Meeting at 1815 and adjourned for 10 mins as not a quorum.

1 Apologies for Absence:  Adrian Cload

2 Minutes of the Meeting of Monday 16/01/17  (previously circulated), KL read out the confidential minute – accepted, signed by the Chairman.

3 Matters arising not already on the agenda :
3.1 JW reported the funeral of John Driver attended by several Club members.

4 Chairman’s matters
4.1 Bethune – Letter prepared to be sent, 23/24 September 2017, agreed to send.
Bethune organiser required – next Agenda
4.2 Sale of old mags on E-bay – in-hand.
4.3 Framing of pictures – in-hand.
4.4 Curtains rehanging – in-hand.
4.5 Library – in-hand, JW has donated 3 books on the English Opening.
4.6 Photocopier/scanning printer to be purchased for Library – unable to find a scanner/printer that the computer could operate.  PK offered one if computer would operate.

5 Sec’s reports and correspondence
5.1 Company Secretary – PB has advised will not continue after AGM.  JW has agreed to take over at that time.

6 Treasurer report on financial
6.1 Membership renewals – JW listed several members not paid and discussed.
6.2 Budget – JW distributed new sheet and guided through.

7 Premises officer’s report
7.1 Repair of sign – new section as Email quote if compatible with ‘CLUB’ sign – agreed.
7.2 Top flat window – expensive quotes requiring scaffolding.  PK to investigate alternatives.
7.3 Water – and electricity/gas in basement flat. MB advised considerable ‘difficulties’ with utility companies, closure of accounts, credit/debit reconciliation, etc. taking up considerable time/effort but getting there. MB to investigate Water Meter possibility.
7.4 Downstairs flat – PK moving in 01/03/17.

Break 1906-1916

8 Website – no report.  MB advised MW has resigned from the Committee.

9 Junior chess – no report.

10 Tournament controllers – MB advises all running well.

11 Captains
11.1 Kent – see WebSite.
11.2 Sussex – see WebSite.

12 Membership
12.1 New Members – R Smolski, FM – agreed.

13 Updating  Library – Agenda after end of financial year.

14 Time/date next meeting –
Monday 27 March 2017, 1815, Richard Almond Room, Pelton House.

15 Any other business
15.1 PK request to donate sets to local public house – 2 sets.  Vote: 4for, 1abstention.
15.2 Simul in Priory Centre – DH/MW to organise, Late May Bank Holiday, Budget £80.
15.3 Easter Rapid Play – £20 to PB for prizes – agreed.  Donation £32 from PB.
15.4 Pen Offer – 100 for £54 – agreed.

Meeting closed 1936