Directors Meeting: 23/04/2018

HASTINGS & ST LEONARDS CHESS CLUB LTD

MINUTES of the Directors Meeting  Monday 23 APRIL
1809 – 1842

Present: M Bryant, A Cload, A Hustwayte, P Kelly, K Lucas, W Penfold, L Steuart, J Wheeler [8]   Member: A Penfold;

1 Apologies for Absence: none

2 Minutes of the meeting Monday 23 April 2018 – agreed, signed by the Chairman.

3 Matters arising not already on the Agenda – none

4 Chairman’s Matters
4.1 Framing of pictures – to be continued
4.2 Dordrecht’ – May 05, 21 visitors coming to play a 7 round/15 minutes+5 seconds tournament against HCC, MB to provide Buffet tea.
4.3 Club cleaning – now completed.
4.4 Child protection policy – copy of HCC  policy given to AH to assist in developing similar for another organisation.
4.5 Curtains – still investigating possible solutions.
4.6 New Data Protection Reg – All members sent Email advising needing permission to keep personal records – half have replied so far.

5 Secs’ Reports and Correspondence :
Club – KL nothing to report.
Company – JW annual return completed and sent.

6 Treasurer Report on financial
6.1 Member renewals : 3 remembers still to complete payments.
6.2 Budget : new sheet distributed – no questions.

7 Premises Officers and Housing Committee Report :
MB read out the Minutes of the first meeting explaining the procedure followed and its decision to appoint him as Housekeeper.  A further meeting will be arranged to determine Housekeeper contract.
7.1 Up-stairs flat – AC advises some minor repairs to be done.
7.2 Housekeeper – as above.
7.2 Gas Fire – MB advised not required.
7.3 Painting – MB advised he will do at cost materials only.
7.4 Outside Sign – AC advises soon to be done.

8 Website – on-going.

9 Junior chess – MB advises ‘up and running’.  Suggestion to move to Saturday morning – no decision made.

10 Tournament Controllers Report – MB advises Winter Tournaments coming to a close, Summer Tournaments entry to be posted soon.

11 Captains Report
11.1 Mid-Sussex – see Website.
11.2 Kent – see Website.

12 New members – none

13 Library – nothing to report.

14 Time/date next meeting: Tuesday 05 June 2018, 1815, RA room, Pelton House.

15 Any other business:
15.1 JW – Kent Summer Quick-Play entered.
15.2 PK – several chairs acquired.
15.3 AH – there will be a Congress again this year.