Directors Meeting: 29/02/2016


Minutes of the Directors Meeting: Monday 29 February 2016, 1815, Pelton House, Richard Almond Room

Present: Marc Bryant, Adrian Cload, Jeremy Hudson, Paul Kelly, Jim Wheeler, Mason Woodhams [6]
In Attendance: Ken Lucas (Minutes)

The Chairman opened the Meeting at 1815

1 Apologies for Absence: Bill Penfold, Lona Steuart

2 Minutes of the Meeting of 18 January 2016 (previously circulated) – accepted, signed by the Chairman.

3 Matters arising not already on the agenda – none.

4 Library – MB advises ‘still on-going’.

5 Chairman’s matters – MB advises:
5.1 Paris match – ‘awaiting contact from them’.
5.2 Replicas – ‘still to do’.
5.3 Weekend Tournament – ‘7/8 May, beginning to promote’.
5.4 HICC members achievements: MB gave a full summary of members achievements.
See WebSite for details.
5.5 Atiyab Sultan – Granddaughter of Sultan Khan visited the Club.

6 Secretary’s report and correspondence – PK nothing to report.

7 Treasurer’s report and financial
7.1 Membership renewals – JW in discussion with MB, on-going.
7.2 Budget update- JW distributed ‘sheet’.

8 Premises officer’s report
8.1 Back wall – PK advised ‘waiting on warm, dry weather’.
8.2 Council landlord registration – PK will do this month.
8.3 Curtains rehanging – PK ‘done but will re-check’.

9 Website – MW nothing to report.

10 Junior chess
10.1 Junior Club running of – MB asked MW to leave the room and then advised that GW unable to continue and had negotiated with MW at £25/week. Vote: unanimous.
MW returned – took over 20/01/16 with 7 students, £25/week is tutor fee, Officer continues to be in a voluntary capacity. Students registered for the ‘Delaney Chess Challenge’ – explained/displayed to Committee.
10.2 Spark equipment grant – ‘deadline missed’.

11 Tournament controller
11.1 Tournaments – MB advised ‘on-going’.​
11.2 S Oakman – MB advised membership complications now resolved.

12 Captains
12.1 Mid Sussex league – ‘see WebSite’.
12.1.1 1st team night – already resolved.
12.2 Kent League – ‘see Website’.
12.3 McArthur Cup draw – 3 Clubs entered, Hastings has a bye to the final.

13 Membership
13.1 New Members:
Kevin Richardson, Full Member, £20 agreed. Vote: not contested.

14 Time/date next meeting:
Monday 11 April 2016, 1815, Richard Almond Room, Pelton House

15 Any other business
15.1 Framing of pictures : ‘on-going’.
15.2 KL suggested a canopy over the doorway to provide a dry smoking area – no support expressed.

The Meeting closed at 1937.