Hastings and St Leonards Chess Club AGM 09/09/18 1430 Pelton House MINUTES

Hastings and St Leonards Chess Club
AGM 09/09/18 1430 Pelton House
MINUTES

Present: ABarton, MBryant, BCafferty, ACload, RElliston, A Fletcher, U Jozwiak, PKelly, KLucas, RNorinkeviciute, APenfold, WPenfold, BRuarne, HTebbs, JWheeler, GWillson, MWoodhams [17]

1 Apologies for Absence : SBlewitt, KCarter, AHustwayte, KHossack, APickersgil, APontinutti, WStock, R.Smolski, OWillson

2 Announcement of any proxies : with WP AHustwayte, with BC KHossack, with MB RSmolski

3 One minute’s Silence for members who have died : including – RBourne, MDean, ELewis, McCague

4 Matters Arising not otherwise on the Agenda or reported : none

5 Approval AGM minutes 2017 – uncontested, signed by Chairman

6 Chairman’s Report Mr. Bryant : as written, distributed, no questions

7 Secretary’s Report – Mr K. Lucas : as written, distributed, no questions

8 Financial Report Treasurer – Mr. Wheeler
8.1 Report : as written, distributed, no questions
8..2 Accounts for the year to 30 June 2017 : as written, distributed, no questions
8..3 Adopt the Accounts : agreed uncontested, signed by Chairman, President
8.4 Appointment of examiner of the Accounts : PSmith – uncontested

Reports from other office-holders :

9 Premises Officer Mr Cload : as written, distributed. Q Chess Club Sign – sign ready to be put up

10 Junior Organizer Mr. Woodhams : numbers about 22/week, 4 in Sussex Juniors. Q (BCafferty) Local School
Chess – Primary a few, Secondary none. Q (GWillson) will MW continue – yes

11 Tournament Controller Ms Norinkeviciute : Submissions for changes to next AGM, need to accept Controllers
Group selection. Suggestion for next AGM that winner Anslow automatic right to enter Championship.

12 Librarian – Mr. Cafferty : Not much activity, more shelving needed. Thanks to Mr Knot for donation.

13 Website manager – Mr. Bryant : as written, distributed, no questions

14 Match Captains
14.1 Mid Sussex League 1st team Mr Kelly : Won Mid-Sussex League, medals presented, photo for publication.
14.2 Mid Sussex League 2nd team Mr Bryant : Won the division, medals presented.
14.3 Mid Sussex League 3rd team MR Willson : as written, distributed, no questions
14.4 Mid Sussex league 4th team Mr Woodhams : Started well but relegated following Sussex University expulsion.
14.5 Mid Sussex AGM Report MR Willson Kelly Woodhams : Chairman/Housekeeper advises no Match closing
time.
14.6 County Mr Kelly : lost in final
14.7 Stevenson Mr. Cload : as written, distributed, no questions
14.8 Harvey Mr Bryant : as written, distributed, no questions
14.9 EnPassant Mr Bryant : as written, distributed, no questions
14.10 Tom Fuller Mr Jozwiak : as written, distributed, no questions
14.11 Kent summer quick play Mr Wheeler : as written, distributed, no questions
14.12 Friendly matches Mr. Bryant : as written, distributed, no questions. Lost 6-11 to Wanstead&Woodford.

15 Representatives on Committee of the Hastings International Chess Congress -Mr Elliston

16 Delegates to Mid-Sussex Chess League – Messrs. Bryant, Kelly Woodhams Willson

17 Delegate to Sussex Chess Association – Mr. Elliston Delegate to Sussex Chess Association : AGM 25 September,
Lewes.

18 Vote of Thanks to Retiring Officers : given by RElliston

19 Election of Directors of the Company (i.e. Committee) : proposed AHustwayte, LSteuart – not contested
Directors also serve as Trustees of the registered charity
19.1 Chairman – MBryant explained possible conflict Chairman/Housekeeper and Committee setting up Housing
Sub-Committee. PKelly proposed AHustwayte and after much discussion this was dropped. MBryant proposed
by WPenfold/MWoodhams – vote 1 against, rest for.
19.2 Treasurer – JWheeler – uncontested
19.3 Secretary – Club – KLucas – uncontested, Company – JWheeler – uncontested
19.4 Premises Officer – ACload – uncontested
19.5 Junior Director – MWoodhams – uncontested

Election of other Officers and delegates:
19.7 Tournament Controller – R Norinkeviciute – uncontested
19.8 Membership Secretary – no nomination – MBryant to cover
19.9 Publicity/Press Officer – no nomination
19.10 Website Manager – MBryant – uncontested
19.11 Equipment Officer – no nomination – MBryant to cover
19.12 Representative on Committee of the Hastings International Chess Congress – APenfold – uncontested
19.13 Delegates to Mid-Sussex Chess League (has usually been the MSCL match captains ex officio) –
uncontested
19.14 Delegate to Sussex Chess Association – RElliston – uncontested

20 Election Match Captains
Mid-Sussex League
20.1 1team – PKelly did not wish to continue. TBA
20.2 2 team – MBryant – uncontested
20.3 3 team – MWoodhams – uncontested
20.4 4team – GWillson – uncontested
Kent League teams: six divisions
20.5 open – PKelly did not wish to continue. TBA
20.6 Lewis 170 – none
20.7 Stevenson 155 – ACload – uncontested
20.8 En passant 140 – MBryant – uncontested
20.9 Harvey 125 – MBryant – uncontested
20.10 Tom Fuller 110 – UJozwiak – uncontested
20.11 Intro 95 – MWoodhams – uncontested
20.12 friendly matches – PKelly did not wish to continue. MWoodhams – uncontested

21 Membership Subscriptions and related matters – the Committee is not proposing any changes to the standard
rates – uncontested

22 Date of Annual General Meeting 2019 (to give any direction or guidance to the Committee that the AGM may see
fit). 2nd Sunday in September 2019

23 Any Other Business
23.1 Housing sub committee – Proposed : SBlewitt, BCafferty, ACload, JWheeler – uncontested
23.2 GW asked who will be 1st Team Captain – HTebbs agreed if MB could find no other – thanks to HTebbs.

24 Presentation of Trophies
24.1 Club Championship – John Sugden
24.2 Pelton Cup – Steve Blewitt
24.3 Rush Cup – Patrice Tournier
24.4 Anslow Cup (summer tourney) – PKelly
24.5 Bradley-Martin (summer tourney) – MFletcher
24.6 Winser Trophy (summer K.O.) – FRayner or MBryant
24.7 Dent Cup (summer K.O. Plate) TBA
24.8 Whyte Cup 2015) – BCafferty
24.9 Shadforth-Boger Trophy (merit in matches) to be announced
24.10 Starling Cup (10-minute) – PKelly
24.11 Isis and Roy Bourne trophy – John Sugden