NOTICE IS FURTHER GIVEN that the Annual General Meeting of the Hastings & St. Leonards Chess Club –




NOTICE IS FURTHER GIVEN that the Annual General Meeting of the Hastings & St. Leonards Chess Club –


Hastings & St Leonards Chess Club Ltd, company registration 07737752 – will be held on Sunday 9 September 2018 at 2:30 pm at Pelton House, 2 Cornwallis Terrace, Hastings.


All Members are entitled to attend and speak but only Full Members are entitled to vote


Members are encouraged to attend but if they cannot then company law permits them to appoint a proxy and a form of proxy accompanies this notice.


Would be proxy givers are asked to consider carefully any directions they wish to give the proxy holder on how and when their vote is to be exercised or not to be exercised.


A form of proxy is enclosed for eligible members who wish to use it.


Members are strongly urged, in order to expedite the business of the Meeting, to raise beforehand with the appropriate person any points of information that might perhaps be disposed of without taking up the Meeting’s time.


Tea (complimentary) will be taken at approximately 4.30 p.m., and if necessary the meeting will adjourn for that purpose.


After the AGM, there will be the customary President’s v Chairman’s Match (30 minutes per player,

ungraded) for the Reg Cload Trophy.


It is not obligatory for most to submit written reports, but the following documents are enclosed with this Agenda:

Agenda item 5                    AGM minutes 2017

Agenda item    6:                   Chairman’s Report

Agenda, item 7 ………………. Club Secretary Report

AGENDA ITEM 8                    Treasurer Report

Agenda Item   9                    Premises officer

Agenda item    11           TOURNAMENT CONTROLLER REPORT

Agenda item 13                Webb Site

Agenda item    14.2              Mid Sussex 2

Agenda item    14.3               mid Sussex 3

Agenda item     14.5              mid Sussex agm

Agenda item    14.6               Stevenson cup#

Agenda item    14.7              Harvey

Agenda item     14.8               En Passant Kent

Agenda item      14.9              Tom Fuller

Agenda item      14.11             Kent summer Quickplay

Agenda Item       14.12              Friendly matches

Agenda item       15               Hastings chess Congress

Agenda item    20.10            Shadforth Boger

Agenda item     20.1              Voting form Shadforth Boger

Agenda item    19                     Election of Directors

Agenda item 23.1                    Housing Sub Committee



N.B. members who receive these papers by e-mail may find them collated differently to those receiving hard copy, but the content is the same!


The Minutes of the AGM of 3 September 2017 have been previously circulated but are circulated again for the convenience of Members.  Members who attended who have issues of accuracy with them should advise the Secretary in good time.




1       Apologies for Absence.


2       Announcement of any proxies.


3       One minute’s Silence for members who have died.


4       Matters Arising not otherwise on the Agenda or reported

5       approval AGM minutes 2017

6       Chairman’s Report                                                    MR Mr. Bryant


7       Secretary’s Report –                                               Mr K. Lucas


8       Financial Report Treasurer –                                   Mr. Wheeler

8.1         Report

8..2        Accounts for the year to 30 June 2017

8..3        Adopt the Accounts

8.4         Appointment of examiner of the Accounts.


9       Reports from other office-holders

9     Premises Officer                                                Mr Cload

10     Junior Organizer                                             Mr. woodhams

11     Tournament Controller                                   Ms Norinkeviciute

12     Librarian –                                                       Mr. Cafferty

13     Website manager –                                        Mr. Bryant

14      Match Captains

14.1   Mid Sussex League 1st team                           Mr Kelly

14.2   Mid Sussex League 2nd team                         Mr Bryant

14.3   Mid Sussex League 3rd team                          MR Willson

14.4   Mid Sussex league 4th team                            Mr Woodham

14.5 Mid Sussex AGM Report                                  MR Willson Kelly Woodhams

14.6       County                                                                  Mr Kelly

14.7       Stevenson                                                           Mr. Cload

14.8       Harvey                                                         Mr Bryant

14.9       EnPassant                                                    Mr Bryant

14.10       tom Fuller                                                  Mr Jozwiak

14.11      Kent summer quickplay                             Mr wheeler

14.12     Friendly matches                                         Mr. Bryant


15   representatives on Committee of the Hastings International Chess Congress -Mr Elliston

16   Delegates to Mid-Sussex Chess League – Messrs. Bryant, Kelly woodhams Willson

17       Delegate to Sussex Chess Association – Mr. Elliston Delegate to Sussex Chess Association

18               Vote of Thanks to Retiring Officers



19              Election of Directors of the Company (i.e. Committee)


Directors also serve as Trustees of the registered charity


19.1     Chairman

19.2     Treasurer


19.3    Secretary

19.4    Premises Officer

19.5    Junior Director

19.6    up to six non-executive Directors


Election of other Officers and delegates:

19.7   Tournament Controller

19.8   Membership Secretary

19.9   Publicity/Press Officer

19.10   Website Manager

19.11    Equipment Officer

19.12    Representative on Committee of the Hastings International Chess Congress

19.13    Delegates to Mid-Sussex Chess League (has usually been the MSCL match

captains ex officio)

19.14    Delegate to Sussex Chess Association.



20                Membership Subscriptions and related matters

The Committee is not proposing any changes to the standard rates


Election Match Captains



Mid-Sussex League

20.1                            1team

20.2                            2 team

20.3                            3 team

20.4                            4team

Kent League teams: six divisions

20.5       open

20.6       Lewis                              170

20.7       Stevenson                      155

20.8      En passant                     140

20.9       Harvey                           125

20.10       tom fuller                       110

20.11      Intro                               95

20.12         friendly matches

21                Membership Subscriptions and related matters

The Committee is not proposing any changes to the standard rates



22     Date of Annual General Meeting 2019

to give any direction or guidance to the Committee that the AGM may see fit.


23      Any Other Business

23.1    Housing sub committee


24      Presentation of Trophies

24.1     Club Championship                                         John Sugden

24.2     Pelton Cup                                                       Steve Blewitt

24.3     Rush Cup                                                          Patrice Tournier

24.4     Anslow Cup         (summer tourney)        tba

24.5     Bradley-Martin    (summer tourney)                tba

\ 24.6       Winser Trophy       (summer K.O.)                             tba

24.7    Dent Cup                     (summer K.O. Plate)    tba

24.8    Whyte Cup 2015)

24.9         Shadforth-Boger Trophy (merit in matches)     to be announced

24.10    Starling Cup          (10-minute

24 11 Isis and Roy Bourne trophy                                 John Sugden