NOTICE IS FURTHER GIVEN that the Annual General Meeting of the Hastings & St. Leonards Chess Club –

Hastings & St Leonards Chess Club Ltd, company registration 07737752 – will be held on Sunday 3 September 2017 at 2:00 pm at Pelton House, 2 Cornwallis Terrace, Hastings.

All Members are entitled to attend and speak but only Full Members are entitled to vote

Members are encouraged to attend but if they cannot then company law permits them to appoint a proxy and a form of proxy accompanies this notice.

Would be proxy givers are asked to consider carefully any directions they wish to give the proxy holder on how and when their vote is to be exercised or not to be exercised.

A form of proxy is enclosed for eligible members who wish to use it.

Members are strongly urged, in order to expedite the business of the Meeting, to raise beforehand with the appropriate person any points of information that might perhaps be disposed of without taking up the Meeting’s time.

Tea (complimentary) will be taken at approximately 4.00 p.m., and if necessary the meeting will adjourn for that purpose.

After the AGM, there will be the customary President’s v Chairman’s Match (30 minutes per player,
ungraded) for the Reg Cload Trophy.

It is not obligatory for most to submit written reports, but the following documents are enclosed with this Agenda:

Agenda item 6: Chairman’s Report
AGENDA ITEM 8 Treasurer Report
Agenda Item 9.1 Premises officer
Agenda item 9.3 TOURNAMENT CONTROLLER REPORT

Agenda item 9.4 Librarian Report
Agenda item 9.20 mid Sussex 3
Agenda item 9.19 Mid Sussex 2
Agenda item 9.10 Stevenson cup
Agenda item 9.12 En Passant Kent
Agenda item 9.13 Tom Fuller
Agenda Item 9.14 Friendly matches
Agenda item 20.10 Shadforth Boger

N.B. members who receive these papers by e-mail may find them collated differently to those receiving hard copy, but the content is the same!

The Minutes of the AGM of 4 September 2016 have been previously circulated but are circulated again for the convenience of Members. Members who attended who have issues of accuracy with them should advise the Secretary in good time.
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AGENDA

1 Apologies for Absence.

2 Announcement of any proxies.

3 One minute’s Silence for members who have died.

4 Matters Arising not otherwise on the Agenda or reported.

6 Chairman’s Report MR Mr. Bryant

7 Secretary’s Report – vacant

8 Financial Report Treasurer – Mr. Wheeler
8.1 Report
8..2 Accounts for the year to 30 June 2017
8..3 Adopt the Accounts
8.4 Appointment of examiner of the Accounts.

9 Reports from other office-holders
9.1 Premises Officer Mr Cload
9.2 Junior Organizer Mr. woodhams
9.3 Tournament Controller Ms Norinkeviciute
9.4 Librarian – Mr. Cafferty
9.5 Membership Secretary vacant
9.6 Equipment Officer vacant
9.8 Publicity/Press Officer – vacant
9.9 Website manager – Mr. Woodhams
9.10 Stevenson Mr. Bryant
9.11 Harvey Mr Cload
9.12 EnPassant Mr Bryant
9.13 tom Fuller Mr Bryant
9.14 Friendly matches Mr. Bryant
9.15 Mid Sussex League 1st team Mr Kelly
9.16 Mid Sussex League 2nd team Mr Bryant
9.17 Mid Sussex League 3rd team MR Harvey
9.18 Mid Sussex league 4th team Mr Woodhams
9.19 representative on Committee of the Hastings International Chess Congress -Mr Elliston
9.20 Delegates to Mid-Sussex Chess League – Messrs. Bryant, Kelly woodhams Harvey
9.21 Delegate to Sussex Chess Association – Mr. Elliston Delegate to Sussex Chess Association
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10 Vote of Thanks to Retiring Officers

11 Election of Directors of the Company (i.e. Committee)

Directors also serve as Trustees of the registered charity

11.1 Chairman
11.2 Treasurer

11.3 Secretary
11.4 Premises Officer
11.5 Junior Director
11.6 up to six non-executive Directors

12 Election of other Officers and delegates:
12.1 Tournament Controller
12.2 Membership Secretary
12.3 Publicity/Press Officer
12.4 Website Manager
12.5 Equipment Officer
12.6 Representative on Committee of the Hastings International Chess Congress
12.7 Delegates to Mid-Sussex Chess League (has usually been the MSCL match
captains ex officio)
12.8 Delegate to Sussex Chess Association.
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14 Membership Subscriptions and related matters
14.1 The Committee is not proposing any changes to the standard rates

15 Match Captains

15.1 Paul Watson Trophy (teams of six and four respectively)
Mid-Sussex League
15.2 1team
15.3 2 team
15.4 3 team
15.5 4team
15.6 MacArthur cup

16 Kent League teams: six divisions
16.1 open
16.2 Lewis 170
16.3 Stevenson 155
16.4 En passant 140
16.5 Harvey 125
16.6 tom fuller 110
16.7 Intro 95

17 friendly matches

1 8 Date of Annual General Meeting 2018
to give any direction or guidance to the Committee that the AGM may see fit.

19 Any Other Business

20 Presentation of Trophies
20.1 Club Championship O Wilson
20.2 Pelton Cup M Woodhams
20.3 Rush Cup A.Pontonutti R.Webb
20.4 Anslow Cup 2015 (summer tourney) To be announced
20.5 Bradley-Martin 2015 (summer tourney)
20.6 Winser Trophy 2015 (summer K.O.)
20.7 Dent Cup 2015 (summer K.O. Plate)

20.8 Whyte Cup 2015 ½ hour (summer quick play)
20.9 Rider Trophy 2015 Wednesday Afternoon M Bryant
20.10 Shadforth-Boger Trophy (merit in matches) to be announced
20.11 Starling Cup (10-minute

Chairman report

Another year has gone by and in that time we have lost three former members of the club.

Nigel Harvey until recently had been member since the 80s died in December. He had had a long battle with cancer for over 10 years, a battle he sadly lost in December.

John Driver who until recently had been a member for over 10 years was enjoying a rare visit to the club, died suddenly at the board.

Roy Harper, a member of the club for a few years, died in March.

I would like to express my condolences to all the families on behalf of the chess club.

I’ve said this before and will say it again: it is my view that nobody should get too comfortable in the roles they perform for the club. I have now completed three years as chairman. Only the membership can judge as to whether they were three years good or bad years. It is time for somebody else to take up the role of chairman. This is not to say I am not unwilling to continue in the role, I would just not oppose anybody who wishes to have a go.

It has been extremely busy year for me in relation to the club. In December the vegetation growing at the back at the club came down during a storm into the clubs back courtyard. Also with the death of Nigel Hartley there was a lot of work to get the flat back up to a level where it could be rehired. This work which was done over a period a 2 ½ months costs the club approximately £2000 and lost the club approximately £1200 in lost rent, something I’m sure Jim Wheeler will report on. I would like to thank Paul Kelly for work he did in getting rid of the vegetation at the back of the flat and welcome him as the new tenant.

Another major issue which came to light when dealing with the flat was the fact that we seemed to be paying over the odds for our water, paying two lots of standing charges, road drainage, and waste water. This seems ridiculous to me so I took on the water companies and after six months of arguing with them the water company eventually saw things my way but not before giving £220 in goodwill gestures. I’m happy to report the we are now on a water meter which means instead of playing in advance we now paying in arrears and we are only playing for what we use, a potential saving of about £1000 a year.

Another issue that came to light and is something we will need to address in the next five or six years at considerable cost is the upstairs conservatory which is in a dreadful state. This again will have a cost implication on our budget. I was hoping this year to ring fence  £1500 a year over the next five years in order to get this work done. However, because of the previous mentioned issues with the flat this year, it had to go by the board. We’d intend to start this process this year.

In what now seems to be becoming a tradition Alan Barton gave a talk at the club in June and July. I’m sure all those that attended enjoyed these talks. I would like to thank Alan for his efforts.

Paul Buswell did one of his traditional bank holiday tournaments which was greatly enjoyed by all. It was very nice to see Paul in the club and would like to thank him running this tournament.

We also ran three Weekender tournaments this year bringing in a small profit. However I’m unable to continue to do these as I’m now employed at weekends. Anyone wishing to take over these tournaments please let me know.

We have a twinning events on the 23rd and 24th of September when Bethune visits us. I’m very grateful for the fact that Mason Woodhams very kindly agreed to run this. Any members wishing to offer their support please contact Mason.

The internal tournaments seem to be running on a reasonably good timetable now and all the winter tournaments have been sent for grading. My thanks to Raza for looking after these.

Congratulations to Ollie Willson in the coming club champion in convincing style with no losses and drawing only three game. Mason Woodlands was a likely winner of the Pelton. Roy Webb and Anna Pontonutti sharing the Rush.

External tournaments.

It was not an over successful year our first team in Sussex league finished third, the second and third teams finished fourth and six respectively. At one stage it looked as if second-team would gain promotion and the fourth team in division three still remains the best 4 in Sussex

Kent league.

We failed to qualify for the semi-finals in the Harvey En Passant and Fuller in the Stevenson and went out in the semi-finals.

Roy Bourne, despite health issues, continues to function as a housekeeper although there have been a few problems with the opening of the club. It is still preferable to having no one at all in the building to open I thank him for his efforts in the past year.

Please remember that the AGM is your opportunity to express your views on how the club is run. At the last AGM everything seemed to go through on the nod which of course makes my life as chairman very easy. However I would rather have a lively AGM in which things are discussed in order to facilitate the best outcome for the club.

Lastly, I’d like to thank all the members of the committee for their work during the last year.

Marc A Bryant

Premises officer

Several things have happened to the premises this year but mainly a lot was spent on the lower flat and there is now a new occupier there. The fire extinguishers and gas tests were completed. We have purchased a new sign for the front of the building
Items in the pipeline include repairs to some damage to the upper gable, the gents toilets are in need of refurbishing as there is a leak to the lower ladies toilet ceiling but it’s not clear where the leak is coming from, I am looking to get some quotes for the toilets, lots of the firms I use at work are not interested in “domestic” work they deal with large “commercial” works so it’s quite hard just to get someone to turn up when I want them let alone quote, the area above the gents toilet is in need of the glass roof repair which could be the cause of the leak when it rains but this will be an expensive item. The new sign needs to be put up. The small water heater in the kitchen area needs replacing.
A.Cload

Library report

I am pleased to report that the club library has again been the beneficiary of some significant donations.

Some are from the estate of the late Nigel Harvey, while pride of place must be taken by four substantial hardbacks from a US publishing firm which the ECF office has donated via the agency of James Wheeler.

The four books are on Capablanca, Joseph Blackburne, Henry Bird and our own Vera Menchik.

In addition, former mayor Paul Smith, on a recent trip to Prague, secured a copy of the 2016 Czech book on Vera Menchik on behalf of the club.

This is in the difficult Czech language, of course, but it is richly illustrated. If necessary I can decipher sample sentences in the work, should any member wish to avail himself of this service.

Bernard Cafferty,

10 JULY 2017

congratulations to  Ollie  Willson  who  wins the club championship  in convincing style dropping only 1.5  points and with no losses  a clear two points ahead of  Howard Tebbs  who finished in second place with  7 .5 point  John Sugden  finished 3th   with seven points

			1	2	3	4	5	6	7	8	9	10	11	12
1	O.Willson	184		1	1	½	1	½	1	1	½	1	1	1	9.5
2	H.Tebbs	187	0		0	½	1	1	½	1	1	1	½	1	7.5
3	J.Sugden	188	0	1		½	½	½	½	½	1	½	1	1	7
4	B.Cafferty	190	½	½	½		½	1	½	0	½	½	1	1	6.5
5	R.Norinkeviciute	188	0	0	½	½		½	1	½	0	1	1	½	5.5
6	A.pickersgill	169	½	0	½	0	½		½	½	½	½	1	1	5.5
7	A.Barton	167	0	½	½	½	0	½		1	1	1	0	½	5.5
8	J.Anstead	165	0	0	½	1	½	½	0		½	½	1	1	5.5
9	J.Wheeler	151	½	0	0	½	1	½	0	½		½	½	½	4.5
10	S.Blewitt	158	0	0	½	½	0	½	0	½	½		½	½	3.5
11	P.Kelly	171	0	½	0	0	0	0	1	0	½	½		1	3.5
12	B.Ruane	159	0	0	0	0	½	0	½	0	½	½	0		2