NOTICE IS FURTHER GIVEN that the Annual General Meeting of the Hastings & St. Leonards Chess Club – Hastings & St Leonards Chess Club Ltd, company registration 07737752 – will be held on Sunday 4 September 2016 at 2:00 pm at Pelton House, 2 Cornwallis Terrace, Hastings.
All Members are entitled to attend and speak but only Full Members are entitled to vote
Members are encouraged to attend but if they cannot then company law permits them to appoint a proxy and a form of proxy accompanies this notice.
Would be proxy givers are asked to consider carefully any directions they wish to give the proxy holder on how and when their vote is to be exercised or not to be exercised. A form of proxy is enclosed for eligible members who wish to use it.
Members are strongly urged, in order to expedite the business of the Meeting, to raise beforehand with the appropriate person any points of information that might perhaps be disposed of without taking up the Meeting’s time.
Tea (complimentary) will be taken at approximately 4.00 p.m., and if necessary the meeting will adjourn for that purpose. After the AGM there will be the customary President’s v Chairman’s Match (30 minutes per player, ungraded) for the Reg Cload Trophy.
It is not obligatory for most to submit written reports, but the following documents are enclosed with this Agenda:
Agenda item 6: Chairman’s Report
Agenda item 8: Treasurer’s Report and Accounts
Agenda item 9.4 Librarian Report
Agenda item 10.1 MacArthur Cup
Agenda item 10.2.3 mid Sussex 3rd team
Agenda item 10.3.2 Stevenson cup
Agenda item 10.3.4 En Passant Kent
Agenda item10.3.5 Harvey
Agenda item10.4 Friendly matches
N.B. members who receive these papers by e-mail may find them collated differently to those receiving hard copy, but the content is the same!
The Minutes of the AGM of 6 September 2015 have been previously circulated but are circulated again for the convenience of Members. Members who attended who have issues of accuracy with them should advise the Secretary in good time.
1 Apologies for Absence.
2 Announcement of any proxies.
3 One minute’s Silence for members who have died.
4 Matters Arising not otherwise on the Agenda or reported.
5 Sussex ECF representative report Julie Denning.
6 Chairman’s Report
7 Secretary’s Report – vacant
8 Financial Reports
8.1 Treasurer – Mr. Wheeler
8.1.2 Accounts for the year to 30 June 2016
8.1.3 Adopt the Accounts
8.4.4 Junior Chess Educational Fund
9 Reports from other office-holders
9.1 Premises Officer vacant
9.2 Junior Organizer Mr. woodhams
9.3 Tournament Controller Ms Norinkeviciute
9.4 Librarian – Mr. Cafferty
9.5 Membership Secretary vacant
9.6 Equipment Officer vacant
9.8 Publicity/Press Officer – vacant
9.9 Website manager – Mr. Woodhams
10 Match Captains’ Reports
10.1 McArthur Cup – Mr. Cafferty
10.2 Mid-Sussex League
10.2.1 First team – Mr. Tebbs
10.2.2 Second team -Mr. Kelly
10.2.3 Third team – Mr. Bryant
10.2.4 Fourth team- Mr. Woodhams
10.3.1 Open – Mr. Brooks
10.3.2 Stevenson Mr. Harvey
10.3.4 EnPassant Mr. Bryant
10.3.5 Harvey Mr. Cload
10.4 Friendly matches Mr. Bryant
11 Other reports
11.1 Representative on Committee of the Hastings International Chess Congress – Cllr Elliston
11.2 Delegates to Mid-Sussex Chess League – Messrs. Bryant, Kelly,tebb woodhams (i.e. the captains ex officio)
11.3 Delegate to Sussex Chess Association – Mr. Elliston
12 Vote of Thanks to Retiring Officers
13 Election of Directors of the Company (i.e. Committee)
Directors also serve as Trustees of the registered charity
Nominated to date: Marc Bryant
Nominated to date: Jim Wheeler
13.4 Premises Officer
13.5 Junior Director MR Woodhams
13.6 up to six non-executive Directors
14 Election of other Officers and delegates:
14.1 Tournament Controller
14.2 Tournament Controller (summer)
14.3 Membership Secretary
14.4 Publicity/Press Officer
14.5 Website Manager
Nominated to date: Mason Woodhams
14.6 Equipment Officer
14.7 Representative on Committee of the Hastings International Chess Congress
14.8 Delegates to Mid-Sussex Chess League (has usually been the MSCL match captains ex officio)
14.9 Delegate to Sussex Chess Association.
15 Appointment of examiner of the Accounts.
16 Membership Subscriptions and related matters
16.1 The Committee is not proposing any changes to the standard rates
17.1 Paul Watson Trophy (teams of six and four respectively)
17.2 Mid-Sussex League
17.3 1st team
17.4 2nd team
17.5 3rd team
17.6 4th team Mr. woodhams
18 Kent League teams: six divisions
18.2 Lewis 170
18.3 Stevenson 155 Harvey
18.4 En passant 140
18.5 Harvey 125 A. Cload
18.6 tom fuller 110
18.7 Intro /95
19 friendly matches
20 Date of Annual General Meeting 2017
to give any direction or guidance to the Committee that the AGM may see fit.
21 Any Other Business
21.1 whether or not to offer invitation to Bethune
21.2 offer of large screen type television whether to except not accept
22 Presentation of Trophies
22.1 Club Championship Mr. B. Cafferty/Mr. Rayner
22.2 Pelton Cup Mr. Wheeler
22.3 Rush Cup Mr. u Jozwiak
22.4 Anslow Cup 2015 (summer tourney)
22.5 Bradley-Martin 2015 (summer tourney)
22.6 Winser Trophy 2015 (summer K.O.)
22.7 Dent Cup 2015 (summer K.O. Plate)
22.10 Whyte Cup 2015 ½ hour (summer quick play) not contested
22.11 Rider Trophy 2015 (summer quick play) Not Contested
22.12 Shadforth-Boger Trophy (merit in matches) to be announced
22.13 Starling Cup (10-minute) not contested