NOTICE IS FURTHER GIVEN that the Annual General Meeting of the Hastings & St. Leonards Chess Club


Hastings & St Leonards Chess Club Ltd, company registration 07737752 – will be held on Sunday 8 September 2019 at 2:30 pm at Pelton House, 2 Cornwallis Terrace, Hastings.


All Members are entitled to attend and speak but only Full Members are entitled to vote


Members are encouraged to attend but if they cannot then company law permits them to appoint a proxy and a form of proxy accompanies this notice.


Would be proxy givers are asked to consider carefully any directions they wish to give the proxy holder on how and when their vote is to be exercised or not to be exercised.


A form of proxy is enclosed for eligible members who wish to use it.


Members are strongly urged, in order to expedite the business of the Meeting, to raise beforehand with the appropriate person any points of information that might perhaps be disposed of without taking up the Meeting’s time.


Tea (complimentary) will be taken at approximately 4.00 p.m., and if necessary, the meeting will adjourn for that purpose.


After the AGM, there will be the customary President’s v Chairman’s Match (30 minutes per player,

ungraded) for the Reg Cload Trophy.


It is not obligatory for most to submit written reports, but the following documents are enclosed with this Agenda:


Agenda item   5:                    Chairman’s Report

AGENDA ITEM 7                    Treasurer Report

Agenda item    8.7                 Harvey cup

Agenda item    8.8                 En Passant Kent

Agenda item   8.9                  Tom Fuller

Agenda item    8.12               Mid Sussex 1

Agenda item    8.13               Mid Sussex 2

Agenda item 8.10                  Kent summer Quickplay 2018


Agenda item    18.9            Shadforth Boger


N.B. members who receive these papers by e-mail may find them collated differently to those receiving hard copy, but the content is the same!


The Minutes of the AGM of 9 September 2018 have been previously circulated but are circulated again for the convenience of Members.  Members who attended who have issues of accuracy with them should advise the Secretary in good time.




1       Apologies for Absence.


2       Announcement of any proxies.


3       One minute’s Silence for members who have died.


4       Matters Arising not otherwise on the Agenda or reported.


5       Chairman’s Report                                                    MR. Bryant


6       Secretary’s Report –                                                  Mr Willson


7       Financial Report Treasurer –                                     Mr. Wheeler

7.1         Report

7..2        Accounts for the year to 30 June 2019

7..3        Adopt the Accounts

7.4         Appointment of examiner of the Accounts.



8       Reports from other office-holders

8.1     Premises Officer                                               vacant

8.2     Junior Organizer                                               Mr. Woodhams

8.3      Tournament Controller                                     Ms Norinkeviciute

8.4     Librarian –                                                          Mr. Cafferty

8.5     Website manager –                                           Mr. Woodhams

8.6     Stevenson                                                          Mr. Cload

8.7     Harvey                                                               Mr Bryant

8.8     EnPassant                                                          Mr Bryant

8.9     tom Fuller                                                          Mr Jozwiak

8.10   Kent Summer Quickplay 2018

8.11   Friendly matches                                               Mr. Woodhams

8.12   Mid Sussex League 1st team                              Mr Tebbs

8.13   Mid Sussex League 2nd team                             Mr Bryant

8.14   Mid Sussex League 3rd team                             Mr Woodhams

8.15   Mid Sussex league 4th team                              Mr Willson

8.16   representative on Committee of the Hastings Chess Congress -Mrs Penfold

8.17   Delegates to Mid-Sussex Chess League – Messrs. Bryant, Tebbs woodhams Wilson

8.18   Delegate to Sussex Chess Association – Mr. Elliston Delegate to Sussex Chess Association

9               Vote of Thanks to Retiring Officers



10              Election of Directors of the Company (i.e. Committee)


Directors also serve as Trustees of the registered charity


10.1     Chairman

10.2     Treasurer


10.3    Secretary

10.4    Premises Officer

10.5    Junior Director

10.6    up to six non-executive Directors


11      Election of other Officers and delegates:

11.1   Tournament Controller

11.2   Membership Secretary

11.3   Publicity/Press Officer

11.4   Website Manager

11.5    Equipment Officer

11.6    Representative on Committee of the Hastings International Chess Congress

11.7    Delegates to Mid-Sussex Chess League (has usually been the MSCL match

captains ex officio)

11.8    Delegate to Sussex Chess Association.



12                Membership Subscriptions and related matters

12.1   The Committee is not proposing any changes to the standard rates


13 Match Captains


13.1           Paul Watson Trophy (teams of six and four respectively)

Mid-Sussex League

13.2                            1team

13.3                            2 team

13.4                            3 team

13.5                            4team

13.6                           MacArthur cup


14   Kent League teams: six divisions

14.1       open

14.2       Lewis                              170

14.3       Stevenson                      155

14.4       En passant                     140

14.5       Harvey                           125

14.6       tom fuller                       110

14.7      Intro                               95


15         Friendly matches


16     Date of Annual General Meeting 2020

17      Any Other Business


18      Presentation of Trophies

18.1     Club Championship            D.Lowe

18.2     Pelton Cup                          S.Blewitt

18.3     Rush Cup                            W.Cobb

18.4     Anslow Cup 2015           (summer tourney)   To be announced

18.5     Bradley-Martin 2015          (summer tourney)

18 6       Winser Trophy 2015                 (summer K.O.)

18.7     Dent Cup 2015                    (summer K.O. Plate)

18.8    Whyte Cup 2015 ½ hour    (summer quick play)

18.9  Shadforth-Boger Trophy    (merit in matches)          to be announced

18.10 Starling Cup                       (10-minute